Exhibits & Sponsorships Exhibit Information/Rules and Regulations
Click here for the online space application
 

Exhibit Space Rental Fees

Each 10' x 10' inside booth is $3,500.00.  Please contact Joni Friedman at friedman@faseb.org, for island booth price.  Booth includes: 8' high drape and 36" high side dividers and a standard (7" x 44") identification sign with company name.  The hall is not carpeted.  Exhibitors are required to carpet their booth. 
Full payment must accompany the exhibit space application.  All wire transfers must include an additional $25 for their processing fees. 
 

Location Relative to Other Exhibits

Exhibitors may use the exhibit application to designate their preference for location near other companies or not to be adjacent to or opposite designated companies.  These requests will be honored to the greatest extent possible in conjunction with assignment priorities and requests for specific locations on the floor. Every effort will be made not to relocate an exhibitor’s booth. However, should relocation be deemed necessary, the exhibitor will be notified.
 

Upgrade your eBooth Listing

Enhance your visibility to attendees by selecting one of the upgrade packages.  These can be found on your online application form or you may click here for the order form.  Contact Joni Friedman at friedman@faseb.org for details. 
 

Cancellation or Reduction

Notification of an exhibitor's decision to cancel or reduce space must be made in writing. The effective date of space cancellation or reduction will be the date on which a written notice is received by Exhibit Management.

If space is cancelled or reduced prior to March 6, 2017, we will retain 50% of the cost of space for administrative fees.  No refund will be given for any cancellations or reductions received after March 7, 2017.
 

Sub-Leasing

Sub-leasing of exhibit space is not permitted. Neither may two companies share the same leased space.
 

Americans with Disabilities Act

Each exhibitor shall be responsible for compliance with the Americans with Disabilities Act within their booth and assigned exhibit space.
 

Exhibitor Badges

All exhibitors must register for badges.  Exhibitors are granted access to the exhibit floor during Set-up/Tear-down as well as one hour before the exhibits open and one hour after the exhibits close on exhibit dates.  Exhibitor badges are STRICTLY for exhibit personnel working in your company’s booth.  For security purposes, these badges are NOT to be used for friends, clients, etc.  Exhibitor badges do not permit entry to scientific sessions. One complimentary scientific attendee badge will be given to each company.  The badge must be in the name of the exhibiting employee only.  If you misplace the badge during the meeting you must purchase a replacement.
Exhibitors will receive four Exhibit Hall only badges per booth.  Additional badges may be purchased for $50.00 per badge.  Lost, misplace badges may be purchased onsite for $5.00 per badge.  All badges must be picked up on-site.

Registration will be open during the installation of exhibits starting Saturday, August 19, 2017 and throughout the Congress.

To gain access to your company’s exhibit registration page, follow the simple instructions below.  You will receive a memo when you company name is login
  1. Visit https://www.xpressreg.net/register/wcaa0817/exhibitor/login.asp
  2. On the "Exhibitor Registration Login" page, select your company name from the drop down box and key in your assigned password that was sent to you in your confirmation letter.
Guests of Exhibitors Every effort will be made to assure that only properly identified and authorized registrants enter the exhibit area.  Badges will be made available for up to four exhibitor guests, defined as individuals you wish to invite to view your display who would not otherwise be registering for the meeting.  The Guest of Exhibitor badge will permit entry only to the exhibit area from Monday, August 21 through Wednesday, August 23, 2017.  Guest badges will not permit attendance at scientific sessions.  You may register your guest names through our registration system.
It is the responsibility of the exhibiting company to inform all guests of the rules and regulations for exhibiting, particularly the rules regarding General Conduct of Exhibits.

Exhibitor Product Workshop

Product workshops provide your company with an excellent opportunity to introduce new products, give in-depth technical demonstrations and present technical updates. Requests are accepted on a first-come, first-served basis.  Costs for one 60-minute Workshop will be (Cost – TBD (includes a/v).  A paragraph description of the presentation will be included in the Congress program.  Title, presenters name and paragraph descriptions are due May 2, 2017.

Online Product Workshop Form will be available in February 2017

Programs

Copies of the Program will be available at the Exhibitor Registration Desk starting Saturday, August 20, 2017. 
 

Rules & Regulations

Exhibits must be of an educational character and relevant to the registrants’ scientific and professional interests. The Congress reserves the right, at its sole discretion, to accept or deny applications for exhibit space and to allocate space among exhibitors. Exhibitor applying for space agrees to adhere to all conditions and regulations outlined within this website. Conformity with these Rules and Regulations for this Congress will be monitored by Exhibit Management.
Each exhibitor is granted nothing more than a terminable license to exhibit, subject to all the rules herein. If it is decided that an exhibitor has failed to comply with any rule the license may be terminated and the exhibit closed without notice. In all interpretations of the Rules and Regulations, Exhibit Management's decision is final.
Note: Exhibitors wishing to create their own island booths or requesting island space, will be charged the full cost of all booths deleted to create such islands.

Your description will be published in the Congress Program provided the application and description are received no later than May 2, 2017.  If the description is not provided by the deadline date, only the name, address and booth number will be printed in the Congress Addendum. The description must be submitted on-line. Instructions will be included in the exhibit space confirmation letter.
 

Exhibit Set-up

Sunday, August 20, 8:00 AM – 4:00 PM
Please note: Children under the age of 12 are not permitted in the exhibit hall during set-up or dismantling of exhibits.

Exhibitors are urged to order all services required in advance.  All exhibit material must be unpacked by the designated time to permit the removal of empty crates and cartons from the exhibit area. Any exhibit not unpacked by this time will be placed in storage and can be returned only after the exhibits close on the first day of exhibiting.  All costs incurred will be charged to the exhibitors.  No refuse, such as empty cartons, may be placed in the aisles after the final sweeping of the aisles in the exhibit area. Exhibitors are urged not to litter the floor in the booths or aisles after the cleaning of the exhibit area prior to opening morning.
 

Crate Storage

It is mandatory that empty crates, boxes and cartons be removed from the exhibit area before opening of the exhibit floor. Do not store anything of value in crates going into storage.
 

Service Kit

Furniture order forms can be found under the BREDE web site at www.brede.com and then click on "Get started".  The conference password is WC102017.  Ancillary items may also be found on this page.  Questions for the decorator you may contact Jan Alexander at jalexander@brede.com.   


Exhibit Dates and Hours

Monday, August 21, 8:00 AM – 6:00 PM
Tuesday, August 22, 8:00 AM – 6:00 PM

Wednesday, August 23, 8:00 AM – 3:00 PM

As a courtesy to the participants and your fellow exhibitors, it is requested that you open your exhibit on time each morning and staff it throughout the day until the scheduled closing hour. Deliveries or removal of equipment must be made before or after exhibit hours. A pass must be obtained from Exhibit Management to remove any material or equipment prior to Wednesday, August 23. Once the exhibit opens Wednesday morning, nothing may be removed until the exhibit is officially closed at 3:00 PM.


Exhibits Tear Down

Wednesday, August 23, 3:00 PM – 11:00 PM

No packing of equipment, literature, etc., or dismantling of exhibits will be permitted until the official closing time. Violators will not be invited to exhibit at future meetings.  IMPORTANT: To avoid any damage to your equipment, please remain in your exhibit until crates are delivered and labor is available.  The 10th World Congress – Alternatives and Animal Use in the Life Sciences, FASEB Exhibit Management, the Washington State Convention Center and Brede Exposition Services cannot assume any responsibility for loss of or damage to exhibits, equipment, personal belongings, etc.
 

General Conduct of Exhibits

The following practices are prohibited:
  1. Noisy electrical or other mechanical apparatus interfering with other exhibitors.
  2. Operation of x-ray equipment.
  3. Canvassing or distributing any material outside the exhibitor's own space.
  4. Sub-leasing of exhibit space.
  5. The use of billboard advertisements must have Management approval.
  6. Publicizing and/or maintaining any extracurricular activities, inducements, demonstrations or displays away from the exhibit area during the exhibit hours.
  7. Photographing, videotaping, or examining another exhibitor's equipment without permission.
  8. Balloons of any kind.
  9. Entry into another exhibitor's booth without permission.
  10. Door drops in hotels.
  11. Dismantling exhibits and leaving before official exhibit close at 3:00 PM, Wednesday, August 23, 2017.   
Exhibitors are requested to staff their exhibits with personnel attired in a manner consistent with the decorum of the meeting and knowledgeable in the products and policies of the company. Relevant portions of the foregoing prohibited practices are applicable to non-exhibitors at all times. Non-exhibitors may not solicit business from scientific registrants or companies exhibiting.
The use of open audio systems is discouraged. Requests to use an open audio system must be approved by the Exhibit Manager and the exhibitor must agree to discontinue its use if the sound level is deemed to be objectionable to the registrants or adjacent exhibitors.
 

Booth Design

Standard in-Line Booths
Height restriction is 8'

The back wall of the display is limited to 8' in height and a depth of 4'.  All display fixtures and accessories, (including but not limited to book racks, instruments and foliage) over 4' in height, not to exceed 8' maximum, must be confined to that area of the exhibitor's space which is within 4' of heights.  Hanging signs are not permitted.
 

Island Booths

Contact Joni Friedman at friedman@faseb.org
In island booth units, bordered on four sides by aisles, the full cubic content of the space may be used. Models or to-scale drawings of cubic content exhibits must be submitted in advance to Exhibit Management for approval to avoid problems during exhibit set-up. Hanging signs are permitted. Contact Exhibit Management regarding height restriction.
 

End Cap Booths

An End Cap Booth is a booth that has open sides on three aisles.  WC10 does not permit End Cap booths.
 

Live Animals

The use of live animals, photographs and other forms of visual display of surgery being performed will not be permitted in exhibit booths.
 

Use of Tenth World Congress on Alternatives and Animal Use in the Life Science

The use of the 10th World Congress name and/or logo is not permitted on signs inside or outside the exhibit area, or on descriptive product literature.  EXCEPT:  reference may be made to the meeting as “Tenth World Congress on Alternatives and Animal Use in the Life Sciences” (with place and dates) on the exhibitor's advertisement.